Date: September 28, 2021

Time: 14:00-15:00

Location: Online via Zoom

Last April, at the VNGOC Annual General Meeting, it was agreed to form a working group to further develop possible changes to the election process, and to conduct a series of online consultations. After an open call, the working group comprises Amy Ronshausen, Arumugam Sankar, Ganna Dovbakh, Guilherme Godoy, Hellen Tanyniga, Jamie Bridge, Marie Nougier, Milutin Milošević, Monica Barzanti, Regina Mattson, Sarah Pirker and Stig Erik Sørheim. This working group has been meeting and coordinating over the summer, taking into account the original submission and the views expressed at the AGM itself.

As a result of our discussions, we have reached consensus on a draft document – and we have also come to the conclusion that the VNGOC’s existing Statues and Rules of Procedure do not need to be edited at this stage. Instead, we are pleased to present the proposal for a Terms of Reference for the VNGOC Nominations Committee for Board Elections – which we have translated into EnglishFrenchRussian and Spanish to facilitate your review and discussion. 

This is a new document which is intended to sit underneath the Statues and Rules of Procedure. It should provide greater guidance and clarity to future Nominations Committees, and it also tries to elaborate on the concept and aspirations of “balance” and what this means for the VNGOC Board. It also adds one extra task for the Committee – to deliberate and present a recommended ‘slate’ ahead of the elections. Crucially, VNGOC members remain free to vote for any nominee and they do not have to follow the Committee’s ‘slate’.

Over the coming weeks, the working group invites you to attend one of three online consultations, at which we will present and discuss the document and facilitate discussions between the membership.

These events have been designed to cater for members across different time zones as best as possible, but please note that the meetings themselves will be held in English only. In parallel to these online consultations, however, we also welcome contributions, comments and inputs from members by email if preferred (and in any language!) – ideally before 15th October 2021.

We look forward to discussing with you over the coming weeks. After the October consultations, the working group will use the feedback and comhttps://vngoc.org/wp-content/uploads/2021/09/DRAFT-V1-VNGOC-Nominations-Committee-Terms-of-Reference-EN.pdfments to refine the document and proposal. We hope to then present this for formal adoption by the General Assembly at an Extraordinary General Meeting, currently scheduled for Friday 10th December (details and invitations to follow in due course).

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