The board of the Vienna NGO Committee on Drugs is inviting all members and interested NGOs to participate in an online, informal membership meeting on Monday, 30 November.
In order to accommodate as many time zones as possible the meeting will be held twice:
- 30 November, 10 am to 11.30 am Central European Time (CET)
- 30 November, 5 pm to 6.30 pm Central European Time (CET)
The meeting will serve to discuss current issues and exchange updates and information. No formal decisions will be made by the committee, the draft agenda can be viewed here.
All relevant documents for the meeting can be found below.
Documents
The Annual General Assembly is scheduled for
Wednesday, 4 March at 4 p.m. CET
at the Vienna International Centre, Board Room D, 4th floor C-Building, VIC.
The Draft Agenda is available below together with the Annual Report of Activities for 2019 and other useful documents.
We look forward to welcoming as many members as possible at the meeting. For those of you who can not attend in person, there will also be the possibility to participate online.
Please take note of the following additional information for the
Annual General Assembly
- Decisions will be made on the agenda items 7, 8, 9, 10, 12, 13 and 14 (Budget 2020, Code of Conduct, CoNGO, the future of the VNGOC, Appointment of an auditor, Election of the Board, and appointing a Nominations Committee).
All member organisations in good standing are permitted to cast their vote. Members in good standing are those that have paid their membership fess or sent in their commitment forms for 2020. Members in good standing who cannot attend the meeting either in person or online can assign proxy votes.
- The Board Elections are agenda item 13. All information on the candidatesand the voting procedure can be found on the website.
All member organisations in good standing are permitted to cast their vote. Members in good standing who cannot attend the meeting either in person or online can vote in advance or assign proxy votes.
- Membership Fees. Please check if your organisation has already paid the 2020 membership fees and if not please do so as soon as possible. If you plan to settle your outstanding fees in cash please check the VNGOC calendar for the CND for possibilities to pay. Please be aware that due to the board elections we will not be able to accept payment during the Annual General Assembly. The last opportunity to pay in cash is Wednesday, 04 March from 10:00 am to 11:00 am in the NGO-Lounge, M-Building.
- Voting in Person: Each organization must select one representative to vote for their organization by emailing the name of the voting representative to info@vngoc.org up to 24 hours in advance of the meeting, specifically by 3rd March 2020 at 4 pm CET. Ballots will be handed out by the Nominations Committee to the representatives 15 minutes before and at the beginning of the meeting in Board Room D.
- Voting in Advance: Members interested in voting electronically in advance should send an email expressing their interest and specifying the email address that should receive the voter key for their organization to info@vngoc.org no later than Monday, 2nd March 2020 at 11:59 PM CET. Instructions and an individualized voter key will be sent to the email address specified.
- Proxy Voting: If you want to assign your vote to a proxy, complete the official form and send it to info@vngoc.org no later than Monday, 3rd March 2020 at 11:59 PM CET.
Both organisations have to be in good standing.
- Online Participation: It will be possible to participate online and we will again be using Skype for Business provided by UNOV. If you want to attend online please send a short email to info@vngoc.org containing your name and your organisations name no later than 4 hours before the start of the meeting. We will share the sign-up link for the conference system a couple of days before the meeting.
Relevant Documents:
The Annual General Assembly is scheduled for
Tuesday, 19 March at 4 p.m. CET
at the Vienna International Centre, Board Room D, 4th floor C-Building, VIC.
The Draft Agenda is available below together with the Annual Report of Activities for 2019 and other useful documents.
We look forward to welcoming as many members as possible at the meeting. For those of you who can not attend in person, there will also be the possibility to participate online.
Relevant Documents:
- World Drug Day 2019 – VNGOC remarks at the World Drug Report Launch in Vienna (2019-06-26)
- VNGOC intervention at 4th CND Intersession (2019-06-24)
- Candidates and Election Procedure 2019
- VNGOC Candidate Profiles
- Proxy Voting Form
- VNGOC Annual Report 2018
- Draft VNGOC Strategic Plan 2019-21
- Background paper – the future organization of the VNGOC
- Voluntary Code of Conduct for NGOs at the CND