Informal Consultations

Date: September 28, 2021

Time: 14:00-15:00

Location: Online via Zoom

Informal Meeting

Last April, at the VNGOC Annual General Meeting, it was agreed to form a working group to further develop possible changes to the election process, and to conduct a series of online consultations. After an open call, the working group comprises Amy Ronshausen, Arumugam Sankar, Ganna Dovbakh, Guilherme Godoy, Hellen Tanyniga, Jamie Bridge, Marie Nougier, Milutin Milošević, Monica Barzanti, Regina Mattson, Sarah Pirker and Stig Erik Sørheim. This working group has been meeting and coordinating over the summer, taking into account the original submission and the views expressed at the AGM itself.

As a result of our discussions, we have reached consensus on a draft document – and we have also come to the conclusion that the VNGOC’s existing Statues and Rules of Procedure do not need to be edited at this stage. Instead, we are pleased to present the proposal for a Terms of Reference for the VNGOC Nominations Committee for Board Elections – which we have translated into EnglishFrenchRussian and Spanish to facilitate your review and discussion. 

This is a new document which is intended to sit underneath the Statues and Rules of Procedure. It should provide greater guidance and clarity to future Nominations Committees, and it also tries to elaborate on the concept and aspirations of “balance” and what this means for the VNGOC Board. It also adds one extra task for the Committee – to deliberate and present a recommended ‘slate’ ahead of the elections. Crucially, VNGOC members remain free to vote for any nominee and they do not have to follow the Committee’s ‘slate’.

Over the coming weeks, the working group invites you to attend one of three online consultations, at which we will present and discuss the document and facilitate discussions between the membership.

These events have been designed to cater for members across different time zones as best as possible, but please note that the meetings themselves will be held in English only. In parallel to these online consultations, however, we also welcome contributions, comments and inputs from members by email if preferred (and in any language!) – ideally before 15th October 2021.

We look forward to discussing with you over the coming weeks. After the October consultations, the working group will use the feedback and comhttps://vngoc.org/wp-content/uploads/2021/09/DRAFT-V1-VNGOC-Nominations-Committee-Terms-of-Reference-EN.pdfments to refine the document and proposal. We hope to then present this for formal adoption by the General Assembly at an Extraordinary General Meeting, currently scheduled for Friday 10th December (details and invitations to follow in due course).

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2021 Annual General Assembly – PART 2

Date: April 15, 2021

Time: 16:30-17:30

Location: Online via Zoom

VNGOC General Assembly

AGM background

Due to COVID-19 the VNGOC Board has decided that all of the meetings during the 64th CND, including the Annual General Assembly and the Informal Dialogues, will be online events this year.

Part 2 of the AGM will take place on Thursday 15th April 2021 (16:30 – 18:00 Vienna time) using Zoom or Teams
This will allow us to confirm the results and welcome the new Board members together, before completing the final agenda items and closing the meeting.

The Draft Agenda will be made available below together with other useful documents. 

Relevant Documents:

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2021 Annual General Assembly – PART 1

Date: April 8, 2021

Time: 15:00-18:00

Location: Online via Zoom

VNGOC General Assembly

AGM background

Due to COVID-19 the VNGOC Board has decided that all of the meetings during the 64th CND, including the Annual General Assembly and the Informal Dialogues, will be online events this year.

The VNGOC Board and the Nominations Committee have further decided to deliver this important meeting as follows:

  • Part 1 of the AGM will be on Thursday 8th April 2021 (15:00 – 16:30 Vienna time) using Zoom or Teams
    This will allow us to go through some of the standing agenda items together, present the annual report among other things, and introduce the candidates running for election. The meeting will then be suspended to allow online voting to take place:
  • On Monday 12th April, there will be a 24-hour period in which to vote online for the position of Chair.
  • On Tuesday 13th April, we will announce the previous election results, and there will be a 24-hour period in which to vote online for the position of Deputy Treasurer.
  • On Wednesday 14th April, we will announce the previous election results, and there will be a 24-hour period in which to vote online for the position of Deputy Secretary.
  • Part 2 of the AGM will then resume on Thursday 15th April 2021 (16:30 – 18:00 Vienna time) using Zoom or Teams
    This will allow us to confirm the results and welcome the new Board members together, before completing the final agenda items and closing the meeting.

The Draft Agenda will be made available below together with the Annual Report of Activities for 2020 and other useful documents. 

Please take note of the following additional information for the
Annual General Assembly
:

  1. Membership Fees. Please check if your organisation has already paid the 2021 membership fees and if not please do so as soon as possible. Please note that due to the pandemic we will not be able to accept cash payments this year. In order to be able to vote during the General Assembly please make sure to settle outstanding fees before Monday 5th April 2021. 

Relevant Documents:

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Informal Members Meeting

Date: March 18, 2021

Time: 15:00-16:30

Location: Online vie Zoom

VNGOC Informal Meeting

Informal Meeting 2021-02

The board of the Vienna NGO Committee on Drugs is inviting all members and interested NGOs to participate in an online, informal membership meeting on Thursday, 18 March 2021 at 3pm – 4.30pm CET (Vienna).

The meeting will be held in English with interpretation in Spanish, and it will be recorded.

The meeting will serve to share updates about the upcoming 64th CND and the VNGOC Annual General Assembly including the board elections. No formal decisions will be made by the committee. A draft agenda will be shared as soon as possible.

The meeting will held via Zoom. After registration you will immediately receive the link to the meeting: http://bit.ly/3baDccR

Documents:

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Informal Members Meeting

Date: November 30, 2020

Time: 10:00 - 11:30

Location: online via MS Teams

VNGOC Informal Meeting

Informal Meeting graphic

The board of the Vienna NGO Committee on Drugs is inviting all members and interested NGOs to participate in an online, informal membership meeting on Monday, 30 November. 

In order to accommodate as many time zones as possible the meeting will be held twice: 

The meeting will serve to discuss current issues and exchange updates and information. No formal decisions will be made by the committee, the draft agenda can be viewed here

All relevant documents for the meeting can be found below.

Documents

Recording of the meeting
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2020 Annual General Assembly

Date: March 4, 2020

Time: 16:00 - 18:00

Location: Vienna International Centre, Board Room D, 4th floor, C Building

VNGOC General Assembly

AGM background

The  Annual General Assembly  is scheduled for
Wednesday, 4 March at 4 p.m. CET
at the Vienna International Centre, Board Room D, 4th floor C-Building, VIC. 

The Draft Agenda is available below together with the Annual Report of Activities for 2019 and other useful documents

We look forward to welcoming as many members as possible at the meeting. For those of you who can not attend in person, there will also be the possibility to participate online.

Please take note of the following additional information for the
Annual General Assembly

  1. Decisions will be made on the agenda items 7, 8, 9, 10, 12, 13 and 14 (Budget 2020, Code of Conduct, CoNGO, the future of the VNGOC, Appointment of an auditor, Election of the Board, and appointing a Nominations Committee).
    All member organisations in good standing are permitted to cast their vote. Members in good standing are those that have paid their membership fess or sent in their commitment forms for 2020. Members in good standing who cannot attend the meeting either in person or online can assign proxy votes.
     
  2. The Board Elections are agenda item 13. All information on the candidatesand the voting procedure can be found on the website.
    All member organisations in good standing are permitted to cast their vote. Members in good standing who cannot attend the meeting either in person or online can vote in advance or assign proxy votes.
     
  3. Membership Fees. Please check if your organisation has already paid the 2020 membership fees and if not please do so as soon as possible. If you plan to settle your outstanding fees in cash please check the VNGOC calendar for the CND for possibilities to pay. Please be aware that due to the board elections we will not be able to accept payment during the Annual General Assembly. The last opportunity to pay in cash is Wednesday, 04 March from 10:00 am to 11:00 am in the NGO-Lounge, M-Building. 
     
  4. Voting in Person: Each organization must select one representative to vote for their organization by emailing the name of the voting representative to info@vngoc.org up to 24 hours in advance of the meeting, specifically by 3rd March 2020 at 4 pm CET. Ballots will be handed out by the Nominations Committee to the representatives 15 minutes before and at the beginning of the meeting in Board Room D.
     
  5. Voting in Advance: Members interested in voting electronically in advance should send an email expressing their interest and specifying the email address that should receive the voter key for their organization to info@vngoc.org no later than Monday, 2nd March 2020 at 11:59 PM CET. Instructions and an individualized voter key will be sent to the email address specified.
     
  6. Proxy Voting: If you want to assign your vote to a proxy, complete the official form and send it to info@vngoc.org no later than Monday, 3rd March 2020 at 11:59 PM CET.
    Both organisations have to be in good standing.
     
  7. Online Participation: It will be possible to participate online and we will again be using Skype for Business provided by UNOV. If you want to attend online please send a short email to info@vngoc.org containing your name and your organisations name no later than 4 hours before the start of the meeting. We will share the sign-up link for the conference system a couple of days before the meeting.

Relevant Documents:

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2019 Annual General Assembly

Date: March 19, 2019

Time: 16:00 - 18:00

Location: Vienna International Centre, Board Room D, 4th floor C-Building

VNGOC General Assembly

The  Annual General Assembly  is scheduled for
Tuesday, 19 March at 4 p.m. CET
at the Vienna International Centre, Board Room D, 4th floor C-Building, VIC. 

The Draft Agenda is available below together with the Annual Report of Activities for 2019 and other useful documents

We look forward to welcoming as many members as possible at the meeting. For those of you who can not attend in person, there will also be the possibility to participate online.

Relevant Documents:

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